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People Team Administrator - Fleet.

Reference: fleet1
Salary: £18,250
Job Location: Bristol
Job ID: 16275
Job Type: Permanent
Posted: 08 June 2021

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Job Details

Reports to:

Fleet Manager

Hours of work:

37.5 hours each week

Monday to Friday, 8:30am to 5:00pm

 (Flexible work may be considered)


People & Development


Bristol Head Office

The purpose of the role…

We are looking for a People Team Administrator to join our team.  This role will primarily deal with the day-to-day Fleet Administration and will also involve working alongside other team members within the People & Development department to provide support and assistance during busy periods and holiday cover.

What you will be doing…

  • Documenting and actioning vehicle checks via our system and emails.
  • Actioning relevant emails from within the fleet mailbox.
  • Updating the parking, congestion, CAZ and Dart accounts.
  • Updating systems with vehicle allocations, usage, documentation.
  • Accepting and providing keys for deliveries and collections of vehicles.
  • Booking vehicles in for maintenance, repairs if applicable.
  • Using systems to support drivers on the road with hires and bookings.
  • Updating trackers and systems with insurance details following incidents on the road as reported by drivers.
  • Administrating the fines process.
  • Monthly reports on usage of various fleet accounts, such as parking and bridge tags.
  • Creating packs for new starters, movers, and additional updates from the Fleet department.
  • Administrating leavers process for returning fleet.
  • Updating purchase orders.
  • Filing, scanning, and updating changes.
  • Ad Hoc duties as required to meet the changing needs of the business.

What success looks like…

  • Objectives and key milestones are achieved.
  • Internal procedures are followed accurately.
  • Relationships are built within your team, and the wider business, ensuring support and customer service is to a high quality.
  • Becoming a fundamental member of a multi-discipline team.
  • Keeping key stakeholders updated on the progress of the work as required.
  • Working with your team to ensure that work is delivered to the highest standard possible, identifying opportunities for improvement.
  • Building a safe working culture amongst the teams, in line with Space Health & Safety principles.

We’d love to meet someone with…

  • Good knowledge of Excel.
  • Good geographical knowledge is desirable.
  • Excellent administrative and organisational skills.
  • Specific experience related to role.
  • Excellent attitude and approach to work.
  • Self-reliant, motivated, and enthusiastic.
  • Thrives working as part of a team and is approachable.
  • Good customer care and interpersonal skills.
  • Good organisational skills.
  • Attention to detail and quality of work.
  • A value driven approach – it is not just what we do, but how we do it that is important at Space.  We are Here for Each Other, Here for our Customers and Here for What Matters.

What's in it for you?

We offer a competitive salary, and all our employees 22 days holiday, rising incrementally to 25, plus bank holidays. Our extensive benefits package includes Private Medical Insurance, Income Protection Insurance, Life cover of 2x salary, Employee Assistance Program, Discount scheme including Gyms, Introducers Bonus Scheme and an excellent pension scheme.

Who are we?

Space Engineering Services are one of the most dynamic refrigeration, heating, ventilation, and air conditioning service providers in Europe. We are proud to offer innovative products and services, and market-leading refrigeration technology, for which we have received awards and industry accreditations.

We are all equal!

We are committed to creating an inclusive workforce and are opposed to any form of less favourable treatment, whether through direct or indirect discrimination, association or perception accorded to employees or job applicants, on the grounds of their; race, religion or belief, disability, ethnic origin, nationality, marital/civil partnership, pregnancy/maternity, gender, sexual orientation, or age.

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